Managing several properties? Make the current FRA easy to find

Make the property the starting point

A collection of PDFs becomes difficult to use when filenames contain only a company name and a year. We recommend including the premises address, assessment date and document type. Use the same property description in your action records and contractor correspondence so documents do not drift into the wrong file.

Separate current records from superseded ones

An older report may be useful history, but it should not be mistaken for the current instruction. Keep a clear current-version record and retain earlier documents according to your retention arrangements. If an assessment is revised, note what was replaced and where the new document is held. Avoid changing an issued report yourself to make it look up to date.

Keep actions connected to evidence

For each property, link the finding references to the responsible person, target dates, relevant quotations and completion evidence. Use descriptive titles for certificates, photographs and specialist reports. A folder full of attachments is easier to navigate when the action record explains why each document matters.

Give people access to the right portfolio

Our approved client portal holds the reports assigned to your organisation, with free viewing and downloading. This can provide a useful document hub, but it is not a substitute for reviewing the FRA, managing actions or checking the adequacy of the work. Government guidance requires written assessments and regular review; a storage location alone does not meet every responsibility.

Add advice when you need it

Advice membership is £19 a month for one new focused enquiry. Portfolio membership is £49 a month for four. Related clarification stays with the same conversation, and unused enquiries do not roll over. Full FRA reviews are separate one-off services. Choose a paid plan for the support you need; document access does not require a subscription.

Arrange property-specific HMO fire risk assessments alongside your portfolio records.

Guidance and further reading

• Official guidance and further reading

Sources checked 12 October 2026. This article offers general information; it does not determine the requirements or certify the condition of a particular property.

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