THE NO-NONSENSE GUIDE · FIRE LOG BOOK
Writing and reviewing records
Practical companion guidance for writing and reviewing records.
Written companion guide · Reviewed 14 October 2026
Set the scope first
Complete the premises details, responsibilities, services register, schedule and equipment inventories. Confirm the actual tasks and intervals with the relevant premises documents and competent advice.
Write an entry someone else can use
Record the actual date, exact asset or location, activity, observed result and identifiable person. S means satisfactory only for the check performed. D means defect, NC means not checked, and NA needs an applicable reason.
Keep uncertainty visible
Explain restricted access and missed checks. Arrange and record the follow-up. Never backdate a late check or copy a completed example as if it were an observation.
Review the evidence
Use the monthly review to connect tests, service reports and actions. Check whether open or overdue defects have owners and whether changes need an earlier assessment review.
Use with your premises procedure
This guide supports the printed record. It does not replace the fire risk assessment, system instructions, required specialist records or competent assessment. Work within your training and authority.